It is necessary to know the exact room capacity for the venue for a couple of reasons. Please send me your latest blogs, speaker interviews and free event invites via email. Is it a local event? Picking an event venue for your corporate event, party, meeting or wedding is more art than science. Nobody wants to drive for 3 hours and then not be able to park near the venue or find that the venue has a parking charge and they have no small change. Make sure that you sample their food in advance. This app or event flow-chart provides driving directions, venue details, GPS maps, shuttle, and parking data with just as a click. Also, water tea and light snacks should be available around the clock. For this, you need to ensure that attendees who would be bringing their vehicles and get a formal reservation done. And finally, is the food menu conducive for a productive day or will it leave your attendees in a post 2pm slumber? The starting place in the current climate is to begin with their social distancing and hygiene policies. In this article, we will be expressing our views on things overlooked before booking an event venue. 3. Health and safety is of paramount importance and no doubt you’re already aware of this. You’ll need to make sure that it is easily accessible and that there is adequate parking or suitable public transport options for guests. Venues provide different levels of service and facilities. Festival These are some of the essential pre-requisites to check when you want to have a successful corporate event. Choosing the right event venue or reception hall can be an overwhelming process, especially if you don’t know what to look for or what questions to ask the event venue manager when touring the facility. Our software is completely cloud based and our feature set is very advanced, yet incredibly easy to use. Extra facilities – WiFi, office services and so on. To help you plan your event, we’ve created a list of the benefits of booking hotels as a venue for private events. However, choosing a venue is the one decision that will have the largest impact on your event. How will the venue operate social distancing at peak times, such as registration, end of sessions, lunch and so on? To end of course is the budget. The process of getting there is shaping your attendee’s experience before they’ve experienced your message. We promise to send interesting and useful interviews, tips and blogs, plus free event invites too. Advertising and promotion, including giveaways. We all know budgeting for an event can be tricky and there are multiple costs to consider, including; When the budget starts to grow beyond it’s limits, that is your moment to shine. Make sure that you ask for official docomeentation of the venue booking agreement from the service provider. When organizing an event, you are confronted by many decisions. Read Also: The Ultimate List of Resources for Wedding Venues. If yes, then create a mobile event app, which is usually used by most brands today. Sometimes, an event venue has a shuttle parking space, as well. Cost– Sticking to your budget is an important part of planning your meeting or event. Does the event value provide valet parking? Event hosts obviously want a suitable event location for events they plan on hosting. Find awesome event venues, function centers, restaurants & bars and more {{ listingType.name }} prev; next {{label}} {{label}} search Search Discover Venues. Is there a theme you can match to the day? It’s the event venue that impacts the entire flow of the show. It can comprise of the food expense for every attendee. For the best outcome, the event has to be in a location that has, or can be adapted to create, the atmosphere that you want. For example, if you’re a promoting a hi-tech business you’ll probably want a to be in modern surroundings rather than an ancient hall. And your event venue must have a way to know the same. If yes, chances are you have to make several decisions. 1. Dear Sir, I am writing to express my strong interest in booking Galaxy community hall on 29 th December for annual function of our organization. Extra space (like a cloak room or breakout room) 5. What's happening? Once you have a good understanding of the following 3 things, you can begin your search for a venue: budget, estimated event size, and space requirements. The venue you choose for your event sets the mood and tone before your audience even steps inside. But of equal importance is the attendee experience. And what is imperative to ensure the content and messages delivered live long in the memory post event? Potential registrants will This is something to raise with your venue manager, but again we’ll stress the opportunity to do something creative and different to elevate the attendee experience. It will make sure that the attendees have all the necessary information to be there at the venue on time. Trains, buses, airports, adequate parking. Event Fashion: Venues are the backbone of any event. Few event venues would require you to book the exact parking spots. If yes, you can check out the unique Miami event space. You may also need to have rooms available for small group meetings. What won’t an attendee notice? In case of urgent need, the organizers can negotiate and get some free space in this parking space as well. Corporate attendees might want to take pictures of the event and share it on social media. Few event venues would require you to book the exact parking spots. Event booking software that lets you manage your venue spaces with ease. If you liked this article then why not sign up to our newsletters? Therefore you’ll want to know where the recording equipment can be set up, how it’ll look on screen and deliver a digital experience which makes the attendee feel like they were in the seats. Coordinate with one team Using a hotel as a venue can be helpful because there is usually one or two points of contact for all of your needs. Kitchen facilities 3. If they are willing to do so, chances are they might take off the facility cost and charge you cash down payment. Simplify the booking process with an event booking form that collects all relevant information for scheduling an event and is easy to use. It's likely you’ll want to record the sessions during the day to create a highlights package to send to attendees post event. Essentials. Leave a comment. We offer many product integrations as well. Furthermore, you also need to consider the safety and fire codes, which the venue must adhere to. If yes, then it makes sense if you are opt-in for a reasonable distance so that other corporate can attend your event easily. Hence, it is essential to have an elaborate parking space, so that it enables them to park their vehicle in a convenient location without any hassles. Whatever types of events your venue books - from meetings and conferences to social events like weddings and parties - Planning Pod gives you the tools to track all the details related to reserving your rentable spaces. About Rua Rasada Hotel - The Ideal Venue for Meetings & Events. The number one feature most venues are looking for in a venue management platform is an event booking software system that lets them take care of all their event scheduling, including creating event reservations, tracking booked events and viewing current availability - all in real time in a centralized booking calendar - for every event space in the facility. If Internet access is important, then you’ll also need to make sure that it is available and meets your requirements. Rooftop Venues . It’s always better if the event venue provides valet parking. For events (which of course are not online), venues play a key role. Your corporate attendees will arrive in their cars. Make a list of those special needs and compare it with the list provided by the venue. What can be stripped back? Before considering any venue, you must first decide the type of event you want to hold, you’ll need to have an accurate estimate of numbers expected to attend and you’ll need to know what you have to spend. Yes,We have water kettle and hair dryer in the room … There are a number of important factors to consider when booking you event venue some of which are size of rooms, capacity for your preferred layout, availability, budget, location, parking, etc. As you begin to visit venues or use their online digital experience to assess their suitability, it’s important to consider the attendee experience that you want to create. Security 6. Asking the right questions and getting detailed information will minimise the risk of issues cropping up. It is also essential to count on the attendee’s feedback! Coordinating with a hotel’s team can help simplify your planning process. Your email address will not be published. Booking An Event Venue. We … Shout Me Crunch We often spend days choosing the perfect venue for our event’s needs. It’s always better if the event venue provides valet … Letter for Booking a Venue Letter for Booking Community Hall. However, it is essential to choose the best event venue space. Your email address will not be published. Are there adequate security and safety measures in place? It’s likely your attendees will be cautious at first in attending events in this new normal, so you’ll want to create an awe factor which will ensure the content delivered lingers long in the memory. When can you enter the venue to setup and when do you have to leave? Send us a message or call us, and we will contact you within 24 hours! Few brands allow you to choose from some of the unique and unusual event venues, as well. Or, you may need to live stream the event to those who are unable to attend. Reach out to some of the local networking groups and offer your space as an alternative. For that, you need to consider a few crucial factors. Does the conference event venue have good travel networks? There can be a corner in the event venue with a small box, where people can drop in their suggestions on the food. With this point we again come back to that phrase, ‘the attendee experience’. After giving us his top tips on booking entertainment for an event, in this post Steven advises event planners on the crucial questions to ask when you are booking event entertainment and venues. Event venues will by now have started to put together documentation on how they can run an event safely and securely with multiple measures to put in place to manage the flow and track and trace the attendees. The event venue that doesn’t have a kitchen facility might get associated with food providers, which you can use. Do u have water kettle and hair dryer in the room? The Manager, Galaxy Community Hall. An event venue that can scale to meet your needs is always a good choice. Corporate Event Venues. Even the best-conceived and well-planned event will go badly if the venue is not up to scratch or has the wrong ambience. If the food is not up to the mark, it might create a negative impact. Let me introduce ourselves; we are a team comprises of more than 400 employees and work for the betterment of deaf, dumb & blind people. Venue size is crucial: too small and the participants will feel uncomfortable, too big and it will feel empty unless you are prepared to decorate the premises to disguise the unused space. 21 Sure-fire Ways to Get More Event Bookings at your Venue #1. It is essential to understand the concept of capacity! With fully customizable forms, JotForm has you covered and it's free. 6 November, 2019 The location of your event is one of the most important factors to consider in the planning stage. Hence, the event venue must have perfect lights and space management. Please consider supporting us by whitelisting our website. For a history graduate I’m always looking forward – tomorrow never dies right? When booking your event make sure that the venue will be able to cater to your specific needs. If its corporate trade fair or exhibition, you can opt-in for parallel sessions, posters, communicative indoor maps, and the like. You probably already know that successful event planning, as with most things in life, is all about preparation. Also, it has an essential role to play when it comes to catering to all the expectations of the company and even the event attendees. You’ll also want the venue to be appropriate for your event. When planning and organizing an event, you are face with so much decisions that the decision process becomes very wearisome. Today, you will come across several service providers that enable you to choose from the best event venues. We provide event based CRM, online payments, proposal and contract management, online contract signatures, BEO's, calendar, multi-location and room scheduling, staff scheduling, documents, ticket sales and lead tracking. Ask if the event venue has a kitchen? Required fields are marked *. Host a Networking Event. It is essential to consider transportation, traffic as well as parking. Also, the venue should have a free Wi-Fi connection for attendees to browse through their emails and social media profiles. You want to make sure your venue stands out as well. You need to enquire about this before you book the venue. And you may want to check closer to the event to make sure that … Selecting a place is the most crucial decision that you need to make. You will need to check with the venue manager what amenities it has to offer and what you will be allowed to do: In addition to this, it’s also important at this stage to check: Naturally visiting the venue in person is the best way to judge the suitability of an event. Here it is always better to negotiate with the venue if they will provide any complimentary services on the spending. However, seasoned event management professionals know there are a batch of standard questions you should ask of venue managers to make sure that the event venue or wedding venue that you choose for your next event will be the right fit. Match the venue to the event. 14 questions to ask a venue when planning an event. Available venues for booking in Sydney, Melbourne, Brisbane, Perth, Adelaide and other cities in Australia. Talk to the venue manager on how best to structure the room layout to allow for social distancing. Today, there are automated feedback boxes with three or four questions, with option buttons that the attendees click on to share their feedback. Can you create a personalised food menu experience for the delegates? It will help you to make the necessary changes to the service terms if there’s a need. "Fees" means the consideration payable, as set out in the Price Schedule by the Customer to the JSE for the rendering of the Services; 1.1.12. Are you making sure you’re catering for all diets? Unless you're booking a gig way in advance, you have to be pretty lucky to stroll into a club and get a gig on your dream date. Venue booking form coming along with all rules and information that gathers the requesters' personal and contact information with the event details and their preferred booking option. It is helpful if you have more than 300 corporate attendees in your event. Sometimes, an event venue has a shuttle parking space, as well. Get access to a collection of widgets, themes, and application for your event booking template with the JotForm builder. What level of staffing will be provided on the day? The lockdown took away from us the live experience, the thing we in the events industry took for granted. Welcoming Booking.com guests since 16 Dec 2010 We speak your language The property usually replies within a few days Ask a question Thanks! Also, keeping docomeentation of essential corporate deals is essential. Some of our features are listed below, along with some of our product benefits and the customer pain points we directly address. Do you have a few corporates who would arrive out of town? The venue needs to have a cleaning crew at work round the clock to ensure that the venue is safe and clean. A site visit will allow you to assess potential problems - if kitchen noise or traffic noise is likely to be an issue, for example. For example, a basketball match would have … Before considering any venue, you must first decide the type of event you want to hold, you’ll need to have an accurate estimate of numbers expected to attend and you’ll need to know what you have to spend. Referrals. Check with the venue as to whether these items are included in your booking: your main meeting rooms; refreshments; a welcome/reception area for your delegates; free delegate stationary; technical support (note that some spaces may require a trained AV Technician to support your event, and there could be an additional fee for this) We work with 7500 speakers, with 1000 on our website. In this post we are going to focus on considerations for your AV and Production elements when booking you venue. You can check if you get a venue that is close to the airport. Social distancing regulations may give event organisers an opportunity to provide more structured networking catering breaks into the agenda. Finding out that the drummer and the guitarist can't make the gig after … Sometimes, when you ask for complimentary offers, the event venue does provide some freebie. These may include: 1. They count on feedback to enhance their services. You’ve found the perfect venue to host your next corporate event. There are a few questions to ask a venue when planning an event before confirming your booking. 2. Its geographical location and reputation convey meaning to your invited guests before they RSVP. Brief Product Overview . Usually, the event venue sets a minimum on the food and beverage. Venue size is crucial: too small and the participants will feel uncomfortable, too big and it will feel empty unless you are prepared to decorate the premises to … Some incentives to the mark, it suggests that the venue Set-Up configuration for event! Took for granted, party, meeting or wedding is more art than science steps inside you. Make the necessary information to be there on time add-on to your easily! Is inside a Production studio, then you ’ ll almost certainly need audio-visual.. Food providers, which you can match to the venue to be there on time has answered your question are... 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